OR Dial 0-000 and ask for service required.

POISONS INFORMATION CENTRE 0-13 1126

This number can be dialed from any extension on the Parkville campus.

BUILDING DEFECTS	Ext. 46000
SECURITY & BUILDING ACCESS	Ext. 46666

After hours delays may be experienced due to the diversion of calls from those numbers to mobile phones.

ROYAL MELBOURNE HOSPITAL	0-9342 7000
EYE AND EAR HOSPITAL	0-9929 8666
**SAFETY COORDINATOR-UNIVERSITY	Ext. 46030
**STUDENT HEALTH SERVICE:138-146 Cardigan Street, Carlton	Ext. 46904/5
**business hours only

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2. FIRST AID CONTACTS

Local First Aid Officers in the Arts Centre Building

Eileen Wall,	room 411,	ext. 48738 (SCA)
Stephen Cottrill	room 215,	ext. 48337 (SCA)
Christine McKeown	room 525,	ext.45394(Languages)
Cherie Winter	room	ext. 48570 (SCA)

Elsewhere on campus:

Student Health Service (Occupational Health), 138-146 Cardigan Street, Carlton. Ext.: 46904 or 46905 during working hours (telephone before presenting for treatment if possible).

Security Ext.: 46666 after hours, or call an ambulance on 0-000 or 0-11440.

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3. EMERGENCY WARDENS IN THE SCHOOL OF CREATIVE ARTS

Role	Name	Room	Ext.
BEC	Stephen Cottrill	215	48337
Deputy	Vincent Georgelin		45179
2nd Deputy	Dennis Claringbold	A220	48384
Level 1
Warden #1	Dennis Claringbold	A220	48384
Warden #2	Kevin Brophy	A312	48425
Level 2
Warden #1	Jacqui Gist	A201	48389
Warden #2	Rita Lentini	A201	48229
Level 3
Warden #1	Mark Richardson	A320	48353
Warden #2	Sari Hosie	A314	48364
Level 4
Warden #1	Eileen Wall	A411	48738
Warden #2	Cherie Winter	A401C	48570
Level 5
Warden #1	Sally Jones	534	44720
Warden #	Jorge Lopez-Canales	514	45488
Warden #3	Christine McKeown	525	45394
Level 6
Warden #1	Heidi Bacher	625	45204
Warden #2	Danielle Wood	637	45179
Level 7
Warden #1	Robert Schmittat	503	45203
Warden #2	Deb Williams	A711	48269

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4. SCHOOL OF CREATIVE ARTS ,ARTS CENTRE BUILDING EVACUATION PROCEDURE

The School of Creative Arts within the Arts Centre Building has in place an emergency warden-based evacuation procedure in case of a fire or other emergencies.

Staff with Evacuation Duties

* In the event of a fire or other emergency, all evacuation wardens should proceed to search their allocated floor. Prior agreement should be reached among wardens as to which area they will begin to search. If all wardens are present they should meet at the central stairway and proceed down the stairs to let the BEC know the floor is clear. If a warden does not meet their partner/s at the central stairwell, or other agreed meeting point, they should continue to search the remainder of the floor, and proceed down the nearest set of stairs to inform the BEC the floor is clear. All staff should ensure that they wear their hard hats for identification purposes.

* Several wardens will be required to stand outside the exits to the building to prevent the re-entry/entry of staff and students. Any staff who are not required to continue to assist in the evacuation will be directed to join their colleagues at the evacuation assembly point.

* The BEC remains at the control panel on level 2 of the Arts Centre Building (near the Swanston Street entrance) to liaise with emergency service personnel and will advise those assembled at the evacuation point when the emergency is over. The BEC ensures that Security (46666) has been called and is kept informed of any developments.

All other occupants

* On hearing the fire alarm all other occupants must proceed to the assembly point which is the lawn outside the 1888 building (School of Graduate Studies), off Grattan Street. Use the nearest stairway as lifts must not be used during an emergency evacuation.

* Take only essential personal belongings with you and walk calmly to the assembly point.

* Floor wardens wearing yellow hard hats will search each floor and ensure that they are clear of occupants. If there is a problem evacuating someone, e.g.: a disabled person, you should report this directly to the BEC at the control panel who will be wearing a white hard hat.

* Please remain at the assembly point until you are advised by the BEC or other authority that you may re-enter the building.

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5. LOCATION OF FIRST AID KITS/FIRE EXTINGUISHERS, ETC.

The locations and contact names for first aid kits are given below. Maps showing the locations of first aid kits, fire extinguishers, fire alarms, evacuation routes etc. are posted near the lifts on all levels of the Arts Centre Building.

SCHOOL OF CREATIVE ARTS FIRST AID KITS

Rooms 714, 401B, 321, 206(photocopy room) and 105.

SCHOOL OF CREATIVE ARTS- FIRE EXTINGUISHERS

LEVEL1

Rooms 104 x 2, 105 x 2, 107, corridor near room 103 and lifts

LEVEL 2

Corridor near room 204(staff room) and lifts, Open Stage room 225 x 2

LEVEL 3

Corridor near rooms 303, 304,and lifts, Rooms 301,

LEVEL 4

Corridor near rooms 403, 405, 415, 418, and lifts

LEVEL 7

Corridor near room 702 x 3, and near lifts, room 714 x 2

SCHOOL OF LANGUAGES ¡ FIRST AID KITS

Room 509 Kitchen (Contact the Executive Officer, ext.: 48129 or Administrative Officer, ext. 44720)
Room 516 Tea Room (Contact Jorge Lßpez, ext.: 45488)
Room 631 Kitchen (Contact Heidi Bacher, ext.: 45204)
Room 637 FRITS Office (Contact Danielle Wood, ext.: 45719)

Regular inspections of the first aid kits are performed using a checklist based on a needs analysis of the work area. Should you find items missing, or use any items, be sure to notify the appropriate person above so that these items can be replaced straight away.

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6. EMERGENCIES IN THE SCHOOL OF CREATIVE ARTS, ARTS CENTRE BUILDING

6.1 Fire

Any person discovering a fire should:

Activate the nearest break glass alarm switch;
Rescue any person in immediate danger if safe to do so; and
Isolate the fire (close doors) and alert other people in the immediate area.

On hearing the emergency alarm the members of the Emergency Team will follow this procedure:

BEC, Deputy BEC and Special Duties Officers to go to the control panel in the foyer.

Floor wardens to commence clearing floors. Disabled occupants should be directed to wait near the fire-rated stairs at the southern (Grattan St) end of the building. When the floor is clear the warden should direct the disabled person to wait for emergency services personnel in the stair well. An able-bodied should be directed to accompany the disabled occupant until rescued by Emergency Services personnel.

Wardens will ensure that all floors are clear before reporting to the BEC in the foyer.

In need wardens may use the red phones on their floors to communicate any problems to the BEC if they are unable to leave their floor.

Special duties wardens will direct all occupants to a safe meeting place. In the event of a fire this is the 1888 lawn, and all occupants will exit via the back door adjacent to the 1888 building unless advised otherwise.

Special duties and floor wardens may be required to direct occupants to the appropriate exits or to prevent people from re-entering the building. They should remain in the foyer with the BEC until he/she directs them to move to the emergency meeting place.

Evacuation of Lecture Theatres, Classrooms and Studios

These areas require explicit organisation because of the potential for large numbers of people to be assembled in a small area. The person in charge of the class shall maintain control of the class, and take direction from the Floor Warden.

Lecturers should assess class numbers prior to the commencement of the lecture. If aisle ways are overcrowded, excess students (those without seats)

should be requested to move from the theatre. Student Administration may be able to assist if the theatre or class room is consistently too large, or too small.

Lecture theatres throughout the University have now been fitted with emergency procedures fitted to all overhead projectors, which should be displayed prior to commencement of the class at the start of the semester, and again at the hearing of the fire evacuation alarm.

Lecturers teaching in classrooms or studios are obliged to display emergency procedures and to explain the evacuation process to students at the commencement of semester. Overheads are available for SOL teaching rooms from the School Office, level 5, Arts Centre. Overheads for SCA teaching rooms are available from the Stephen Cottrill, room 215, Level 2, Arts Centre.

UPON HEARING THE ALARM SIGNAL or WHEN NOTIFIED OF AN EMERGENCY:

The person in charge of the class should direct students to:

Stand fast and push chairs, large bags, etc under desks or benches.
Turn off electrical devices and operations that are not safe to be left unattended.
In controlled sequence, move along gangways to main aisles and exit in an orderly manner through the nearest appropriate exit.

These procedures are essential in an after hours situation (e.g. outside 8.45am to 5.00pm Monday to Friday) when the normal support of the building emergency team will not be available.

In an after hours situation, the person in charge should ensure that on leaving the building, the evacuated persons stay together as a group until contacted by the emergency services - Fire Brigade or Police - or by the University Security service. This is necessary to account for all persons in the building at the time. When directed to do so recover any potential effects left in the building.

6.2 Bomb Threats

Although most bomb threats are hoaxes aimed at causing disruption to the normal day-to-day routine of an organisation, they must be taken seriously. The most common form of threat is by telephone, warning that a bomb has been placed in a building. Faculty and Departments Enquires Office, together with Heads of Schools have been target areas to receive such calls.

Recording the Call

The more information you obtain from the caller, the better the threat can be assessed. As an aid to recording the necessary information, a bomb threat checklist can be found in the front of the internal telephone book.

If a bomb threat call is received, it is important that the person receiving the call try to remain calm and does not hang up even if the caller hangs up. This 'open' line may assist in tracing the origin of the call.

Reporting the Call

Immediately report the call using another telephone to the University Security Officer on 8344 6666 and the bomb to the BEC or Deputy on 48337 or 45179.

If examinations are being held in the building under threat the call must also be reported to the Director, Academic & Student Services 44784.

The University Security Officer, police or fire brigade will advise whether a building evacuation is necessary. However, if there is any difficulty contacting the Security Officer or Director, Academic & Student Services, or the bomb threat caller indicated that the bomb will go off in the immediate future, the building should be evacuated using the bomb threat building evacuation procedures, ie:

The BEC will use the building PA system located in the foyer on Swanston St to advise occupants of the situation and will direct them to evacuate taking only the personal possessions that they know have been within their sight at all times.

Wardens will ensure that all floors are clear before reporting to the BEC in the foyer.

In need wardens may use the red phones on their floors to communicate any problems to the BEC if they are unable to leave their floor.

Special duties wardens will direct all occupants to a safe meeting place. Ordinarily this is the 1888 lawn, but in the event of a bomb threat the BEC may direct occupants to the lawn between the Alice Hoy and SMAC buildings, or to Lincoln Square.

Special duties and floor wardens may be required to direct occupants to the appropriate exits or to prevent people from re-entering the building. They should remain in the foyer with the BEC until he/she directs them to move to the emergency meeting place.

Unidentified Packages

If what appears to be a bomb is found e.g. an unidentified package then:

under no circumstances should it be touched; and

contact Security Officers are alerted on extn. 46666 and the BEC (48337) or Deputy BEC (45179) who will evacuate the building using the above mentioned procedures.

6.3 Aggressive or Violent Behaviour

In the event of being confronted by an aggressive or potentially violent person:

Try to remain calm.

Alert supervisor.

Be firm but polite with the person and let them know that their behaviour is not acceptable.

If the behaviour of the person is such that outside intervention is required, contact or arrange to have contacted Security on 8344 6666.

You should not feel obliged to rectify the situation on your own. The Security staff are trained to handle these situations.

Abusive phone calls: hang up the phone and notify your supervisor. If calls persist, contact the Manager, Telephone Systems.

In the event of a critical incident/shooting, individuals should:

Take cover behind available furniture and/or drop and lie on the floor.

Call the Police on 0-11444 or 0-000 and Security (46666) if safe to do so and provide precise details and the location of the incident.

Do not activate the emergency alarm but evacuate the immediate area and leave the building or move to another area if you can so safely.

In the event of this type of emergency the role of the BEC or Deputy is to act as a point of liaison between emergency service personnel and the occupants.

When it is safe to do so the BEC or Deputy should make contact with emergency services personnel.

Other members of the emergency team should report to the BEC and remain at the scene to provide support to BEC or other occupants.

6.4 Civil Disturbance

In the event of a strike or other civil disturbance the UniversityÕs security service will lock any buildings that may be along the strike route in advance of the protesters. Staff will require keys to access the building and classes may be disrupted. Warning of a strike will be provided via email by the BEC to all occupants of the building in advance of a planned protest.

If protesters gain access to the building or if a civil disturbance erupts in the building and there is a risk of injury to the occupants, or damage to property, an occupant or a member of the emergency team should call Security on 46666 or the Police on 0-000 or 0-11444. The emergency alarm may be activated and all occupants should leave the building. The emergency team should follow the usual procedure to clear the building providing individuals can do so without undue risk to themselves.

BEC, Deputy BEC and Special Duties Officers to go to the control panel in the foyer.

Wardens will immediately begin to clear floors and report to the BEC in the foyer.

In need wardens may use the red phones on their floors to communicate any problems to the BEC if they are unable to leave their floor.

Special duties wardens will direct all occupants to a safe meeting place. In the event of a civil disturbance in the building, this is the 1888 lawn and all occupants will exit via the back door adjacent to the 1888 building unless advised otherwise.

Special duties and floor wardens may be required to direct occupants to the appropriate exits or to prevent people from re-entering the building. They should remain in the foyer with the BEC until he/she directs them to move to the emergency meeting place.

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6.5 Flood/Storm/Water Damage

On the discovery of a flood staff should switch off all electrical devices that are still dry. Do not switch off wet electrical devices.

Contact Maintenance (46000) and the BEC (48337 or 45179) to report the problem.

The BEC will assess the situation and if warranted will evacuate the building by using the PA system.

Wardens will immediately begin to clear floors and report to the BEC in the foyer.

In need wardens may use the red phones on their floors to communicate any problems to the BEC if they are unable to leave their floor.

Special duties wardens will direct all occupants to a safe meeting place. In the event of a flood in the building, this is the 1888 lawn and all occupants will exit via the back door adjacent to the 1888 building unless advised otherwise.

Special duties and floor wardens may be required to direct occupants to the appropriate exits or to prevent people from re-entering the building. They should remain in the foyer with the BEC until he/she directs them to move to the emergency meeting place.

6.6 Medical Emergency

In the event of a medical emergency at least one person should stay with the victim and apply first aid, while another person phones the ambulance (000 or 0-11440) and contacts a local first aider or Security on 46666.

The person reporting the emergency to the ambulance must give precise details of the nature of the injury or illness, and the location of the victim, eg: Arts Centre building, corner of Grattan & Swanstons Streets, park and enter on Swanston Street.

A person who knows the location of the victim must wait the front of the building to direct the ambulance officers in the building.

6.7 Power Failure

In the event of a power failure occupants may continue to work if they are able to do so without access to electrical equipment for a period of up to 4 hours. At the expiry of 4 hours all occupants shall leave the building.

It should be noted that battery back up is only available on the buildingÕs emergency equipment for up to 2 hours. In the event of a power failure any work of a dangerous or risky nature should cease immediately.

6.8 Gas Leak

If a gas leak is discovered in the Arts Centre building or in a building adjacent to the Arts Centre the discoverer should activate the emergency alarm and all occupants should evacuate the building and move to a safe area. In the event of a gas leak the BEC will direct occupants to Lincoln Square instead of the 1888 lawn and the following procedures will be followed:

BEC, Deputy BEC and Special Duties Officers to go to the control panel in the foyer.

Wardens will immediately begin to clear floors and report to the BEC in the foyer.

In need wardens may use the red phones on their floors to communicate any problems to the BEC if they are unable to leave their floor.

Special duties wardens will direct all occupants to a safe meeting place. In the event of a gas leak in the building, this will be Lincoln Square and all occupants will exit via the front door unless advised otherwise.

Special duties and floor wardens may be required to direct occupants to the appropriate exits or to prevent people from re-entering the building. They should remain in the foyer with the BEC until he/she directs them to move to the emergency meeting place.

6.9 Chemical Spill: Liquid or Solid

Immediate Actions

Clear the area

Check for any persons involved

Isolate the spill (if safe to do so)

Contact the area supervisor or Safety Officer

The Primary concern is to protect health and safety. No action should be taken during an emergency response that directly or indirectly violates this principle.

Considerations for Evacuation

Uncontrolled open flame

Uncontrolled compressed gas release

Any situation which poses imminent threat to human health or safety

When the alarm sounds, all persons should immediately exit the building an report to their assigned assembly area. Elimination of potential sources of ignition should only be done if it can be accomplished without personal risk.

High Risk

1. Contact the Emergency Services Team by calling 0-000 or Security on 46666 and explain the situation.

2. Determine who will take responsibility for the spill, ie Contractor, Fire Brigade, other Emergency Service.

3. Ensure appropriate University Personnel are advised of the situation.

4. Follow any advice or information provided by the Emergency Response Team.

Low Risk Spills

Have at least 2 trained workers to handle the spill

Use the proper protective equipment

Ensure fire protection is available for flammable spills

Control the source

Contain free liquids by damming, absorbing if appropriate

Place all spill residues in an appropriate manner

Decontaminate the affected area using an appropriate material

Decontaminate the salvage equipment

Analyse the area to ensure proper decontamination has taken place

Examine walkways, floors, stairs equipment etc for other hazards or damage

Debriefing

All emergency personnel involved in the spill response should be debriefed after the spill has been resolved.

All spill control supplies should be restocked.

All damaged or used equipment should be repaired or refilled.

When the area is deemed clear, it can be re-opened for operations.

6.10Suspicious Mail and Packages

Identifying suspicious packages:

Oily stained or discoloured envelopes
Protruding wires, foil or tape
Excessive postage or wrapping
Poorly identified addressee
Lopsided or uneven envelopes
Postage that does not match the return address
Foreign or unexpected mail

Procedures

1. If the item is unopened, do not open it.

2. If you have opened the item and it contains powder, liquid, or other substance DO NOT HANDLE IT ANY FURTHER.

3. Avoid contact with the substance, and do not touch eyes, nose or mouth.

4. If possible wash hands and lower arms with soap and cold water.

5. Place the item in a sealed plastic bag or cover with a large container such as a rubbish bin.

6. Place any other items exposed to the mail or package in a second bag.

7. Stay in the immediate area and prevent others from entering to reduce changes of contamination.

8. Call Security on 8344 6666 and notify them of the situation giving details of location etc.

9. Notify the Area Supervisor or Head of Department.

10. Notify Maintenance on8344 6000 to shut down any ventilation equipment.

11. Await Security and the Emergency Services, they will take on responsibility of the situation.

12. Emergency Services will arrange decontamination of the areas exposed.

13. Self decontamination should be conducted under the guidance of the emergency services.

14. BEC to evacuate the building if directed to do so, ensure that staff stay in the assembly area.

7. EMERGENCIES OUTSIDE THE ARTS CENTRE BUILDING

The BEC or Deputy BEC will contact Campus Security on 46666 during normal business hours if there is an emergency situation in a department adjacent to the Arts Centre Building or in the University grounds in close proximity to the Arts Centre Building.

If staff or resident students become aware of an incident near the Arts Centre Building they should report it immediately to the BEC, Stephen Cottrill on 48337, or to the Deputy BEC (Vincent Georgelin) on 45179. Should it be necessary, the BEC or Deputy BEC will evacuate the building following the standard evacuation procedure.

If you are unable to contact these people, you should phone Campus Security directly on 46666. Follow the instructions of security staff.

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8. LOCATION OF THE ENVIRONMENT HEALTH & SAFETY NOTICEBOARD

The Environment Health and Safety Noticeboard is located on Level 2 in room 204 (staff room) of the Arts Centre Building. The noticeboard contains important information about environment, health and safety issues as well as the minutes of the Health and Safety Committee meetings.

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9. LOCAL EXPERTISE IN HEALTH AND SAFETY MATTERS

The following staff members have been trained in the specified environment, health and safety areas and are available to assist where needed:

Name

Courses Attended

Year

Stephen Cottrill

Ext 48337

BEC/Floor warden

Emergency procedures

EH&S management

First Aid

Testing and Tagging

Personal Protective Equipment

2001

2002

2004

Dennis Claringbold

Ext 48384

Floor warden

Emergency procedeures

2001

Lee Christofis

Ext 48753

EH&S management

2002

Rita Lentini

Ext 48229

Floor Warden

Emergency procedures

EH&S management

2001

2002

Maggie Hegarty

Ext 48715

Chemical Management

2002

Judy Matheson

Ext 48699

Legal Compliance Training:
Duty of Care, Negligence

EH&S management

2002

Angela O'Brien

Ext 48362

EH&S management

2002

Mark Richardson

Ext 48353

Floor Warden

Emergency procedures

EH&S management

Testing and Tagging

2001

2002

2004

Ken Wach

Ext 48329

EH&S management

2002

Eileen Wall

Ext 48738

Floor Warden

Emergency procedures

EH&S management

Ist Aid Training

Testing and Tagging

2001

2002

2001

2004

Deb Williams

Ext 48269

Floor Warden

Emergency procedures

EH&S management

2001

2002

Cherie Winter

Ext 48570

1st. Aid Training

Chemical Management

Floor Warden

Emergency procedures

EH&S management

Ergonomic& manual handling

Hazardous Substances awareness training

Emergency Evacuation training

2002

2001

2002

2001

1999

2000

Lyn Wrout is the nominated Management Representative for the School of Creative Arts, and can be contacted on ext. 45217.

The Environmental Health and Safety Officer for the School of Creative Arts is Stephen Cottrill, ext 48337 or room 215.

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10. ENVIRONMENT HEALTH & SAFETY COMMITTEE

The following staff sit on the School of Creative Arts Health & Safety Committee:

* Stephen Cottrill (Chair)

* Dennis Claringbold

* Mark Richardson

* Eileen Wall

* Deb Williams

* Cherie Winter

The School of Creative Arts - Arts Centre Building Environment Health & Safety Committee meets every 3 months, or as needed, and aims to:

* Actively promote a safe working environment for all staff, students and visitors to the School of Creative Arts in the Arts Centre Building.

* Encourage and facilitate safe working practices through the adoption of appropriate Environment Health & Safety management procedures.

* Monitor and ensure that work practices meet legislative Environment Health & Safety requirements, or other Environment Health & Safety-related procedures as required.

* Make recommendations to the School Executive on Health & Safety matters.

* Liaise with the University Risk Management Office and other Environment Health & Safety representatives or experts as required.

Staff are encouraged to bring any environment and safety issues to the attention of the committee for discussion. The minutes of committee meetings are displayed on the Environment Health and Safety noticeboard located in room 204.

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11. LOCATIONS OF ENVIRONMENT HEALTH & SAFETY DOCUMENTATION & LEGISLATION

An on-line copy of the University Environment Health & Safety Policy and Procedures Manual is available on the University Website at: http://www.unimelb.edu.au/ehsm/

Other EHS documentation, including legislation, e.g. OH&S Act, Australian Standards, and Codes of Practice, related to EH&S is held in the Architecture & Law Libraries.

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12. PROCEDURE FOR REPORTING AND RESOLVING EQUIPMENT FAULTS

The School of Creative Arts, Arts Centre Building, uses a 'tagging' system to warn/advise of certain hazards. A person locating a hazard should complete and attach a "DANGER OUT OF ORDER DO NOT USE" tag to the hazard if appropriate. Examples of such hazards might be a broken power point or frayed extension cord.

Tags marked "DANGER OUT OF ORDER DO NOT USE" are available from room 204, 206, 215. These tags are to be fixed to damaged, unserviceable or otherwise unusable equipment. The bottom half of the tag is to be given to the Safety Officer. Where the item is sent to an external facility for repair the tag is sent in its entirety.

Who can apply a tag?

Any person in the building who finds equipment in an unsafe condition.

Where should the tag be applied?

Where the equipment is electrically powered by a 240 volt 3 pin, the plug should be pulled from the power point and the tag tied as closely as possible.

Any concerns by staff, students and visitors regarding health & safety matters should be reported with a completed Incident Report form (S3), available at http://www.unimelb.edu.au/ehsm/A.html#A.1. which should be submitted to the Safety Officer in room 215.

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13. PROCEDURES FOR INCIDENT REPORTING

* Every occurrence that can be classed as a hazardous incident, e.g. fire, flood, explosion, personal injury, near misses or cases of sudden illness, should be reported without delay to the Safety Officer, room 215, Ext. 48337.

* A University Incident report form (S3) (available at http://www.unimelb.edu.au/ehsm/A.html#A.1. will be filled out by the individual concerned or their supervisor and delivered to the Head of the School of Creative Arts.

* Copies are sent by the School Office to the Risk Management Office for investigation of corrective action.

* Follow up action will be taken by the RMO/Safety Officer.

Incident reporting is necessary to enable proper statistics to be kept, so unsuspected hazards can be identified and eliminated. Failure to notify injury or damage to property could result in the loss of insurance benefits.

Serious injuries or near misses must be reported immediately to the Risk Management Office .

If the serious incident occurs after hours you or the local area supervisor must ring the VWA (Victorian Workcover Association) immediately on 132 360 and provide the following information:

* Incident Details: date and time of incident; location of incident; brief description of incident including type of injury; witness to incident; medical treatment if any.

* Injured Person Details: Name, sex, home address and phone number of injured person; job title; Department; work activity being undertaken at time of incident

* Action taken to prevent recurrence

* Your name and phone number.

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14. STAFF CONSULTATION AND ISSUE RESOLUTION

Staff are advised to consult the university environmental health and safety manual for issue resolution procedure.

http://www.unimelb.edu.au/ehsm/4.html#4.1.

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15. TRAINING

Introduction

The University is required to provide appropriate training for staff in workplace health and safety. A wide range of health and safety courses are available through Staff Development and Training, or may be arranged upon demand through the Risk Management Office by contacting Risk Management Office.

The following staff require training in appropriate EHS courses:

Head of Department

* Compliance training for Deans and HODs

* Induction

Academic Supervisors (of staff and postgraduate students)

* Induction

* EHS for the Office

* Risk Assessment of EHS Issues

* Workcover / Rehabilitation

General Staff Supervisors

* Induction

* EHS for the Office

* Risk Assessment

* Introduction to EHS Management

* Workcover / Rehabilitation

Academic Staff (non supervisors)

* Induction

General Staff

* Induction

* EHS for the Office

Undergraduate and Postgraduate Students

* Induction

Contractors

* Induction

In addition, staff with special safety roles require the following training:

First Aiders

* 1st Aid Level 2 & 1st Aid Level 2 Update (every 3 years)

Floor wardens

* Emergency Procedures

* Fire Extinguisher & Hose Reel Demonstration

Building Emergency Controller & Deputy BEC

* BEC Induction

* Emergency Procedures

* Fire Extinguisher & Hose Reel Demonstration

Health & Safety Representative

* Elected HSR approved training

Nominated Management Representative for Safety

* Introduction to EHS Management

* Managing Your Compliance

* Implementing Management Systems for EHS

Departmental Purchasing Officers

* Purchasing for EHS

For a listing of staff who have undertaken training in environment, health and safety areas, see section 9. LOCAL EXPERTISE IN HEALTH AND SAFETY MATTERS.

Induction Training - staff, resident postgraduates

During orientation, all new staff and resident postgraduates should receive a copy of the School of Creative Arts, Arts Centre Building Safety Manual and induction questionnaire. The induction form can be downloaded from Safety Induction.pdf Assistance in completing the questionnaire, or in answering EHS questions is available by contacting the Safety Officer, on 48337.

Induction Training - undergraduate students

Lecturers shall induct their undergraduate students in the first weeks of semester, ensuring they are aware of:

* the exits

* the procedure to follow in the event of an emergency

* the evacuation point for the building

* the location of the emergency plan/map which shows where to find extinguishers, break glass alarms & first aid kits, etc

Accountability

HODS, Managers and/or supervisors should ensure:

* all staff have knowledge and information in so far as practicable on EHS policy and the structures and systems in place for the implementation of health and safety in the workplace.

* the cooperation of all employees by providing health and safety communication which promotes safe working procedures.

All staff shall ensure that guidelines, procedures and responsibilities are understood.

References:University of Melbourne Environment Health & Safety Manual.

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16. SAFE WORK PROCEDURES

16.1 Hierarchy of Controls:

When hazards are identified, and risks assessed, effective control measures need to be established. Where practicable, the risk should be eliminated through changes to the work process or equipment. Where this is not practicable, the risk should be controlled by substituting a safer item or process, or through an engineering solution, such as guarding a dangerous machinery part. Administrative controls, such as limiting employee exposure to noise via job rotation or provision of specific training to employees, are less effective measures. Use of personal protective clothing and equipment is the least preferred method. Sometimes the best option requires a combination of the above controls.

The hierarchy of controls can be summarised as follows:

1. Elimination

2. Substitution

3. Engineering control

4. Administrative control

5. Personal protective clothing and equipment.

References:

The University of Melbourne Environment Health and Safety Manual

16.2 Manual Handling

Introduction

Manual handling accidents account for nearly 80% of all work related injuries.

Manual Handling relates to any task requiring the use of physical exertion by a person including lifting, moving, carrying, pushing, pulling, or restraining any person or object.

Manual handling hazards are identified and assessed through the process of regular work place inspections. However, staff with concerns about manual handling tasks can contact the Safety Officer (ext. 48337) who will complete a risk assessment of the specific problem.

Where manual handling risks cannot be eliminated, control methods will be implemented, the job description may be reviewed, or aids for the handling of the task will be made available.

Procedures & Responsibilities

All staff and resident students shall observe the manual handling guidelines listed below:

Avoid stooping, reaching above shoulder height, or reaching forward (more than 30 cms away from the body) when moving objects.
Avoid sideways twisting movements when reaching for objects
Avoid unbalanced or uneven lifting of objects
Avoid using an awkward grip
Avoid handling objects greater than 4.5kg in weight from the seated position
Avoid handling objects greater than 16-20 kgs in weight from the standing position.
When lifting objects keep your back straight and bend your knees
Use a trolley (available from room Stephen Cottrill) or team lifting to move objects greater than 16-20 kgs in weight, objects of an uneven weight, or an awkward shape, or where it is difficult to get a good grip.
Be particularly careful carrying objects up and down staircases. Use the lift for heavy objects, objects of an uneven weight, or an awkward shape, or where it is difficult to get a good grip.
Protect your hands when lifting sharp objects. Use gloves if necessary.
Be careful using knives and other sharp objects. Know where the nearest first aid kit is located.
Be careful with the boiling water in the staff room of the School of Creative Arts.
Use a ladder to reach objects located above shoulder height (available from Stephen Cottrill).

References

* Victorian Occupational Heath & Safety (Manual Handling) Regulations, 1994.

* Codes of Practice for Manual Handling, 1988.

* See also the University of Melbourne Environment Health and Safety Manual, section 8.3: http://www.unimelb.edu.au/ehsm/8.html#8.3.

16.3 Purchasing

Procedures & Responsibilities

Environmental and safety requirements must be evaluated and incorporated into all purchasing specifications for services and goods, including contract specifications.

The following items should be included on purchase orders:

* Suppliers providing goods such as toner cartridges for office equipment must supply Material Safety Data Sheets (MSDSs). These should also be provided for other hazardous substances or dangerous goods.

* Purchased goods must be packaged and transported in compliance with the current Australian Code for the Transport of dangerous Goods by Road or Rail.

* Goods or services requested must comply with Australian Standards or appropriate regulations.

* All equipment will be supplied with complete operating Instructions and safety information.

* Service and repair personnel must have appropriate training and experience to enable them to complete the request safely.

* All service work will meet the appropriate Australian Standard and Codes of Practice.

Departments shall purchase goods and services through University outlets or from providers on departmental approved vendor lists.

A wide range of goods and services can be obtained through the following University outlets:

* Purchasing Office, Property and Buildings Department - items of property and equipment, items relating to major and minor works projects.

* Stationery Store, Property and Buildings Department - stationery and desk accessories, protective clothing, cleaning materials and ergonomic furniture.

* Property and Buildings Department ¡ the contact details of reputable service and trade personnel.

* University of Melbourne Computer Supplies - computer (Macintosh and PC compatible) hardware, software and consumables, repair and upgrade service.

* University House, Student Union, 1888 Caf™ ¡ refreshments & catering supplies.

References

* University of Melbourne Finance Manual section 8, Purchasing: http://www.unimelb.edu.au/FinPPM/8.html particularly section 8.5 Environment, Health and Safety Issues in Relation to Purchasing

* University of Melbourne Environment Health and Safety Manual section 5.2.6. Material Safety Data Sheets http://www.unimelb.edu.au/ehsm/5.html#5.2.6.

16.4 Electrical Safety

Procedures & Responsibilities

All staff and resident students must observe the following guidelines:

* Installation, maintenance or repairs of electrical installations must be conducted by a licensed electrician.

* All electrical equipment should be inspected before it is put into service.

* Regular inspections must be made on leads, fittings, cases and conduits (annually for laboratories and every 5 years for offices).

* Faulty equipment must be tagged with danger tags (see section 12. PROCEDURE FOR REPORTING AND RESOLVING EQUIPMENT FAULTS for details on Tagging and faulty equipment), warning that the equipment is faulty, out of operation and is not to be activated. Tags can be obtained from the Safety Officer, rooms 206, 204, 215.

* All faulty wiring and equipment must be reported immediately (to area coordinators).

* Sufficient training for the use of electrical equipment must be provided.

* Electrical equipment, especially portable items, must not be located next to water taps and sinks.

* Do not use double adapters. Use an approved power board with a safety cut out switch (available from the Stationery Store).

* Extension leads must only be used for temporary power (< 2 weeks). A power point should be installed if power is required for a longer time.

Applicable Standards and Regulations

* Australian Standard AS 3000, Electrical Installations-Buildings, Structures and Premises.

* Australian Standard SAA HB 13-1992, Electrical Equipment for Hazardous Areas.

* Australian Standard AS 3760.

See also University of Melbourne Environment Health and Safety Manual section 5.6, http://www.unimelb.edu.au/ehsm/5.html#5.6.

16.5 Ergonomic Workstation Setup

Introduction

Ergonomics is the study of individuals and their physical relationship to the work environment.

The following information will guide you in setting up your workstation in such a way as to minimise the chance of injury. These guidelines will also be used in the assessment of workstations when staff report problems. There are also detailed checklists available at http://www.unimelb.edu.au/ehsm/A.html

Work Station

* The proper height for a computer work surface is about 3 or 4 inches lower than the average writing desk. If your work surface is not height adjustable you might need to raise your chair and use a footrest for proper support.

* Your forearms should be parallel to the floor. Your elbow should make an angle of between 90 and 110 degrees. Your forearms should be supported a minimum of 6 inches.

* Your wrists should be straight and neutral. Wrists bent in any direction may lead to discomfort and eventually to injury.

Chair

* Adjust your chair to properly support your body.

* Adjust chair height so forearms are parallel to the floor. Both feet should be flat on the floor or a footrest and your thighs parallel to the floor.

* Adjust the back support so that the seat back¯s curve is in the curve of your lower back.

* Adjust the backrest for seat pan clearance. You should be able to place 2 or 3 fingers between the backs of your knees and the front edge of the seat.

* The use of foot stools should be considered to suit individual staff requirements.

Monitor Position

* The position of your head and neck is very important to comfortable computer use because your blood must flow through the neck and shoulders to get to your arm muscles that are doing the work.

* Your monitor should be directly in front of you and not to one side.

* Monitor height should be adjusted so that the top row of characters on the screen is at or slightly below eye height. If you wear bifocals, a lower position is required depending on your lenses.

* The monitor should be as far away as possible while still being able to read the screen comfortably. This is generally at arms length but differs from individual to individual.

* The monitor should be placed so that overhead lights are to the side of the screen and will not cause glare.

Glare

Glare is a visual effect caused by large differences in brightness between an object and its surroundings. Glare can be controlled by:

* Positioning light sources outside the employee¯s visual working field.

* Not placing the monitor and operator in a position facing the window. Do not face screen toward window or have a window behind the operator.

* Covering light sources with glare shields

* Installing glare screens on the monitor, although this should be a final option, with correct positioning a priority.

* Covering windows or skylights with blinds or film.

Using Screen Based Equipment

* Ensure that a variety of tasks are performed which allow variation in movement and posture. No staff member should be required to continually type or enter data for more than five hours per day. Where a job involves a major component of keyboard work, frequent breaks should be taken.

* Ensure that new staff are given adequate training in the use of the computer system, adjust monitor and layout of the workstation. It is recommended that new staff have an eye examination.

* Staff should report to their supervisor any physical discomfort they believe to be associated with their screen based equipment, and seek advice from the Risk Management Office. Staff may obtain advice on the preferred layout of their workstation from the Risk Management Office.

Prevention Strategies

* Job design

* Work organisation

* Supervision and training

* The ergonomic design of the workstation.

References

The University of Melbourne Environment, Health and Safety Manual

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17. HAZARD IDENTIFICATION AND RISK ASSESSMENT

17.1 Offices and Workspaces

Occupants of the School of Creative Arts, are required to review the safety of their offices and other workspaces every six months, or as needed, using the appropriate Hazard Inspection Checklist available at http://www.unimelb.edu.au/ehsm/A.html

It is the responsibility of the School's Health and Safety Committee to ensure that all inspections are completed. This should be reported and recorded in the minutes of the Committee meetings.

17.2 Off-Campus Work and Field Trips

All supervisors and staff undertaking off-campus work, whether teaching at another campus, going on field trips, undertaking research etc, are required to complete a risk assessment of this activity. Where subjects taught include components that will be conducted off-campus, the risk to students must also be assessed. This is the responsibility of the subject coordinator. A detailed copy of the University's procedure for off-campus work can be found at http://www.unimelb.edu.au/ehsm/7.html#7.1.

Since these activities are undertaken off University campuses, the risk assessment must consider how services which are normally available will be provided. This may include communications, first aid, security, assistance or advice and are there any special insurance requirements. It is advisable to identify whether any person undertaking the off-campus work has a medical condition or is on medication and if this presents any additional risks for them or other persons involved in the activity.

For field work, the risk assessment should also establish whether any permits/licenses are required for the location or the equipment to be used. Consideration must be given to identifying any potential environmental impairments that could result from the field work.

The risk assessment must identify the minimum numbers required to undertake the field activities safely and if a person is allowed to work alone, what conditions, if any, apply.

A generic risk assessment of a field trip which is undertaken on numerous occasions may be acceptable. However, each time the field trip is planned, a record should be kept stating that the established process applies and that there are no foreseeable changes to the initial assessment. If changes are envisaged, a new or modified assessment should be done.

The following forms have been devised to assist with assessing risks of off-campus work and for field trips:

A Risk assessment form should be completed by all staff traveling overseas on University business, whether on conference leave, SSP long or short, to conduct field work etc. This form must be completed and a copy included with other standard paperwork when applying for funding to travel overseas. If no funding is sought for the proposed travel, the form should be lodged separately with your departmental manager.

When staff or students visit off-campus locations or organisations ( museum, gallery etc.), or when staff or students are required as part of their job or study, to work off-campus ( photography, filming etc), there must be a documented risk assessment of the proposed work site, venue or host organisation.

Host organisations must also provide us with information regarding their EH&S procedures. One of the following forms need to be completed by the supervising staff member prior to the event.

1. An off-campus excursion form, or

2. An off-campus fieldwork form.

These forms must be completed in conjunction with a University A.7 Risk Assessment form.

Supervisors are responsible for obtaining medical authorisation from all students prior to any fieldwork or study off-campus. The A.22 authorisation form/s should be carried with supervising staff on field trips, in case of emergencies while off-campus. As these authorisation forms contain confidential material, they must be destroyed once the off-campus study is complete. New forms will need to be sought for each trip conducted.

17.3 Provision of Services Under Contract

Any staff member conducting work for an external party (that is, external to the University of Melbourne), such as consulting, must complete a risk assessment of the environment in which they will be working. These Environment Health and Safety considerations must be included in any contracts a staff member has with external clients.

Staff who undertake external work are required to inform the School of Creative Arts Safety Officer and provide the necessary evidence that this has been done.

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18. UNIVERSITY OF MELBOURNE ENVIRONMENT HEALTH & SAFETY POLICY STATEMENTS

"The University recognises its obligation to take all reasonable precautions to provide and maintain, so far as practical, an environment that is safe and without risks to health for employees, students and visitors."

The University of Melbourne Environment Health and Safety requirements are such that all staff, students and visitors must:

* adopt safe working practices;

* not place at risk the Health and Safety of any other person in the University;

* not interfere with any device, signage, protocol or other provided by the School in the interests of Health and Safety;

* comply with all School rules relating to Environment Health and Safety.

The Guiding Value for Environment Policy at the University of Melbourne:

"The University of Melbourne, in its role as an international teaching and research based University offering undergraduate and postgraduate education, is committed to embracing environmental management goals within University activities. These goals will extend to providing community leadership on environmental issues through quality research and education programs and to the provision of expert advice on environmental matters of public interest."

The complete University of Melbourne Occupational Health and Safety Policy, and Environment Policy statements can be found at http://www.unimelb.edu.au/ehsm/1.html

References

University of Melbourne Environment, Health & Safety Manual.

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19. RISK MANAGEMENT OFFICE (RMO) CONTACT POINTS

Manager Safety

Ext.: 46030

Manager, Management Systems

Ext.: 47075

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20. EHS RECORDS KEEPING POLICY

Staff responsible for producing and maintaining documents and records in relation to environment health and safety matters should consult the EHS records keeping policy in the University of Melbourne Environment Health and Safety Manual, http://www.unimelb.edu.au/ehsm/1.html#1.6.3.

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AMENDMENTS

Modified: 14th August 2002:
Section 9: Management Rep Changed from Judy Matheson to Lyn Wrout.
Footer added: with creation date, version, authorisation, and maintainer information included.

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Modified: 24 February 2003:

Section 2: First aid contacts updated

Section 3: Emergency Floor Wardens updated

Section 9: Local expertise updated

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Modified: 10 March 2003:

Section 2: First aid contacts updated

Section 9: Local expertise updated

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UNCONTROLLED DOCUMENT	To Be Revised: February 2006	Page
Date: February 2005– Version 1/04	Authorised by: School Manager	School of Creative Arts

SCHOOL OF CREATIVE ARTS

ENVIRONMENTAL HEALTH AND SAFETY MANUAL

SCHOOL OF CREATIVE ARTS FIRST AID KITS

SCHOOL OF CREATIVE ARTS- FIRE EXTINGUISHERS

SCHOOL OF LANGUAGES ¡ FIRST AID KITS

6.1 Fire

Any person discovering a fire should:

6.2 Bomb Threats

Recording the Call

Reporting the Call

Unidentified Packages

6.3 Aggressive or Violent Behaviour

6.4 Civil Disturbance

6.5 Flood/Storm/Water Damage

6.6 Medical Emergency

6.7 Power Failure

6.8 Gas Leak

6.9 Chemical Spill: Liquid or Solid

Immediate Actions

Considerations for Evacuation

High Risk

Low Risk Spills

Debriefing

6.10Suspicious Mail and Packages

Procedures